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WESTHILL COMMUNITY COUNCIL GALA DAY 20 SEPTEMBER 2008; SCHEDULE OF EVENTS AND RESPONSIBILITIES Purpose The Westhill Community Council is holding a Gala Day, from 11-5 on Saturday 20 September 2008 at Cradlehall Primary School. As well as providing an entertaining day for everyone, young and old, the aim of the gala day is two-fold:
• firstly, to advertise the existence and work of the Community Council and so encourage more residents to play a part in the activities of the Westhill Community, ideally including joining the council, and so make the Council more effective in its business; and
• to promote the activities of the various community groups active in the Westhill area.
Any money raised - by the raffle etc - will be used by the WCC to offset the costs of the event; any excess revenue will be taken into the WCC bank account. Stall holders will not be charged for participating, and they will retain money they raise through sales etc. Prizes, other than those offered by individual stall-holders, will be financed by the WCC.
The following proposed advertising arrangements, list of suggested events and lead organisers, and associated arrangements was drawn up at a meeting of the sub-committee at its first meeting on 28 April 2008 Advertising This includes: Promotional leaflet preparation
Neil
Leafleting -distribution ??? Identify and invite volunteers to distribute leaflets;
provide leaflets to Cradlehall (270) and Smithton Primaries (?);
invite shops and churches to hold and distribute leaflets (Other ) advertising ?? ?? Events These include: Event Lead Comments
Groups/events
General Catriona (and Craig) To encourage more groups to take up the offer of a stall
BBQ Craig To arrange the BBQ, and Hog Roast, and to invite Harry Gow, and the Cradlehall bakers, to supply/donate rolls etc
Stalls Janet (and Joan) To arrange the provision of stalls (HC own Farmers’ Market stalls)
Bunting Janet (and Joan) HC has bunting – contact in Kiltarlity (?)
Stall games Janet (and Joan) To organise a selection of games (list to be drawn up)
‘Beat the goalie’ Lawrence To invite Cradlehall football team to organise this event
Best decorated/topical bogey (soap box) competition Mark Prizes for ‘best entry’ and ‘first across the line’
Potted sports Colin Detailed list of events to be prepared
Guides and Scouts demonstrations Angela To include tent demo.
Fancy dress (incl. Judge selection) Mary-Jane (as chief judge) and Katy Categories: different age groups, and sexes.
Police dogs, and police motorbike Janet
Fire engine (no water!) Janet
‘Flan the teacher/Councillor’ Mary-Jane and Katy
Face painting/tatoos Julie
Raffle and bottle stall Janet (and Joan) (All) to bring ideas for prizes to next meeting
Forestry Commission Neil
McLeod Organics Neil
Danse Ecosse Neil
Celebrity Katy To contact Nicola Mc Cullie at MFR
Caley Thistle Katy To enquire whether the club wants to man a (merchandise etc) stall
Associated arrangements:
Finance Neil To request an (initial?) £1000 funding from the WCC
Programme (of events) Neil
Insurance Catriona To arrange public liability insurance
Signage Katy Laminated signs to include: arrows, toilets, teas, raffle.
Car parking signage Lawrence In top and main playgrounds (though the availability of parking not to be included in the advertising)
Teas Cradlehall PTA Lawrence to contact the PTA
PA system Lawrence
Inviting Culloden Academy plus Cradlehall school reps. to join the gala day cttee.. Lawrence Ideally, two boys and two girls from Culloden Academy plus pupils from Cradlehall
Music Lawrence To contact the Culloden Academy Ceilidh band
School plan/layout Lawrence Cttee. to attend Cradlehall School function on 24 May to help draw up gala day layout
First Aid Neil To contact St.John’s/Red Cross
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